Community Provider and Family Service Agreement

iLEAD Lancaster (“School”) partners with approved Community Providers to offer educational opportunities for learners. Families who choose to utilize instructional funds for services or materials from approved Providers must comply with the terms and conditions outlined in this Agreement.

Ownership of Materials

All materials purchased with instructional funds are the property of the School. Materials ordered with instructional funds are subject to return to the School in reasonable condition, normal wear and tear excepted, upon learner withdrawal, disenrollment, or upon request by the School. Families are financially responsible for lost, stolen, or intentionally damaged materials.

Provider Fees and Instructional Funds

As a public charter school, learners and families may not be required by an approved Provider to pay registration fees, third-party access fees, or other required class participation fees out of pocket as a condition of participating in an approved educational program. Any required educational fees must be payable through an approved School purchase order (PO), subject to School approval and applicable instructional fund guidelines.

Families must have the option to use available instructional funds for approved educational costs associated with a Provider course, including registration fees, course fees, and required educational materials.

The School will only approve and pay for educationally related expenses that directly support the learner’s educational program. Instructional funds may not be used for non-educational expenses, including, but not limited to:

• Clothing, costumes, and other personal-use items
• Facility fees, competition fees, and other non-educational program fees
• Transportation
• Childcare, extended care, and lunch supervision
• Recreational activities
• Equipment that is not specifically approved as an educational expense
• Other non-instructional services

Provider Status

Approved Providers are independent contractors and are not employees, agents, or representatives of the School. Provider approval indicates that the Provider has met the School’s requirements for approval; however, approval does not constitute an endorsement, recommendation, warranty, or guarantee of the Provider’s programs, instructors, facilities, or services. Parents/Legal Guardians are responsible for selecting Providers and services in collaboration with their Educational Facilitator and in alignment with the learner’s ILP/AWR.

General Ordering Guidelines

The School, through its designated administrators and Educational Facilitators (“EFs”), retains final authority regarding the approval and use of instructional funds.

All instructional fund requests are subject to:

• School policies and procedures
• Applicable state and federal laws
• Charter school regulations
• Budget availability
• School review and approval for educational appropriateness and compliance

Submission of a request does not guarantee approval or funding.

Additional guidelines include:

• Instructional fund transfers between siblings are not permitted.
• There is a $500 monthly cap per Provider for services unless otherwise approved by the School.
• Core curriculum and intervention needs may be prioritized over enrichment requests.
• Requested materials should reflect educational necessity and reasonable cost. The School may limit purchases to basic, standard, or economy-grade options.

Parent/Legal Guardian Responsibilities

As the Parent/Legal Guardian, you are responsible for:

• Providing your EF with confirmation of receipt of ordered materials within twenty-four (24) hours of delivery, including a photograph of the packing slip with items marked as received, or written confirmation of all received line items.
• Understanding that failure to provide timely confirmation may result in alternative delivery arrangements determined by the School.
• Communicating with your EF regarding all questions or issues related to material orders rather than contacting the provider directly.
• Ensuring that all requested materials and services are secular, non-sectarian, and educational in nature.
• Ensuring that requests do not include testing fees, assessment fees, or other non-approved expenses.
• Submitting requests before services begin. The School cannot pay for services received before an approved purchase order has been issued.
• Paying any fees, charges, or expenses that were not approved by the School.
• Paying any costs that exceed the amounts authorized on approved order forms or purchase orders.
• Paying any fees that remain due after learner withdrawal from the School.
• Paying any remaining fees if the learner voluntarily withdraws from a Provider course and the Provider requires payment for the balance of the course. The School will only pay approved costs associated with services received through the learner’s withdrawal date.
• Confirming Provider pricing and obtaining written price quotes whenever possible.
• Reviewing order confirmation communications and promptly notifying the EF of any discrepancies.
• Contacting the EF if an Order Agreement or order confirmation is not received within three (3) business days of submitting a request.
• Confirming that the Provider has received an approved purchase order in their iLEAD OPS provider account before the learner attends classes, lessons, or activities.
• Confirming the instructor you are requesting to provide services for your learner is listed as an approved instructor in OPS or on the School’s website prior to the start of participation. Only approved instructors have completed the required DOJ Live Scan clearance process through either the School or an authorized provider using the provider’s ORI.

Parent/Legal Guardian Agreement

As the Parent/Legal Guardian, you agree to:

• Collaborate with your EF regarding the use of instructional funds to support your child’s Individualized Learning Plan and Assignment Work Record (ILP/AWR).
• Ensure that all requested materials and services align with the learner’s ILP/AWR. Requests may be approved or denied based on alignment with the learner’s educational program and applicable School policies.
• Use instructional funds only for approved educational materials and services during the applicable school year.
• Communicate with your EF regarding any instructional fund matters and provider-related concerns.
• Confirm that an approved purchase order has been issued and received by the Provider before the learner attends classes or lessons.
• Confirm that the learner’s instructor is listed as an approved instructor in OPS or on the School website before participation begins for classes paid with instructional funds.
• Understand that instructional funds may only be used for approved educational services specifically identified on an approved purchase order (PO) and may not be used for non-instructional services such as childcare, lunch supervision, playground supervision, extended care, or similar services.
• Provide transportation for your learner to and from Provider locations. The School does not provide transportation for Provider-based services.
• Serve as your learner’s chaperone and/or provide or arrange appropriate supervision before, during, and after participation in Provider services, except where supervision is expressly provided by the Provider and identified on the approved purchase order. The School does not provide supervision at Provider service locations.
• Permit communication between the Provider and the EF regarding the learner’s participation and educational progress as it relates to the learner’s ILP/AWR.
• Accept financial responsibility for any services attended without an approved purchase order issued to and received by the Provider. This includes attending a service before an approved purchase order is issued, as well as after withdrawal from the school (POs can only cover dates the learner is enrolled).

Release of Liability and Assumption of Risk

Release from Liability

For and in consideration of permitting Student(s) to participate in the elective Provider Course, Hazardous or High Risk Activity, as part of the educational program selected by you and under your supervision, you hereby voluntarily hold harmless, release, discharge, waive and relinquish any and all claims or causes of action for personal injury or wrongful death occurring to the Student(s) or to any other person or persons, or property damage arising from the Student’s participation in the Provider Course, Hazardous, or High Risk Activity against School or any of its officers, agents, teachers, or employees. You agree to release School for liability for any said causes of action arising out of the Student’s participation in the Provider Course, Hazardous or High-Risk Activity, whether authorized or unauthorized by you, and wherever and however such use or operation may occur and continue, including incidental activities. You hereby do so for yourself and your heirs, executors, administrators and assigns, whether any said causes of action shall arise by the negligence of School or otherwise.

Assumption of Risk, Including Negligence

By signing below, you hereby acknowledge that participation in Provider Course, Hazardous or High-Risk Activity may pose certain risks of injury even if pursued properly, since the Provider Course, Hazardous or High-Risk Activity may expose the Student(s) to conditions which may pose risks that cannot be reduced by prudent safety measures. You agree to release School from any liability for any injury or damage that results from participation in the Provider Course, Hazardous or High-Risk Activity by the Student(s). You assume all risks and to exempt, release and relieve School from any and all liability for personal injury, property damage, or wrongful death including that caused by the negligence of any person. You hereby acknowledge that you understand the effect of releasing School of all liability for personal injury, property damage, or wrongful death, including that caused by negligence. In the event either party files suit in a court of law to interpret or to enforce the terms of this Agreement, the party prevailing in such action shall be entitled, in addition to any legal fees incurred in defending against any third party claim, to its reasonable legal fees and costs incurred in such action to interpret or to enforce the terms of this agreement.